Employee scheduling software for shift-based teams
Most scheduling tools cover the same ground. The differences that decide the outcome are how you are billed, whether timesheets need a manager's approval before they reach payroll, and which payroll systems they export to. This page sets out what Urhere does, and what to check on any vendor's own pricing page before you decide.
$20 USD per location, per month · 14-day free trial · no per-user fees
Timesheet approval
Pay period: 5–11 May
Jamie M.
38.5 hrs · 5 shifts
Sam R.
32 hrs · 4 shifts
Kim L.
1 exception to review
Tom P.
Missing clock-in — Wed shift
Alex L.
16 hrs · 2 shifts
How to choose, in five lines
Urhere is best for
Shift-based teams at one or many locations who want scheduling through to a payroll export in one subscription, priced per location.
The alternative is best for
Businesses that need a capability we do not lead on — demand forecasting, in-platform payroll processing, or a full HR suite from the same vendor.
Principal difference
Whether the schedule, attendance, approval and payroll export live in one system, or are assembled from tiers and add-on modules.
Pricing model
Per location versus per user. Per-user pricing plus minimum monthly spends can make a small or seasonal team more expensive than it first looks.
Suitability in International
Urhere is country-neutral and exports approved hours to Excel for any payroll system. Check the timezone your support will come from — ours works to Australia/New Zealand business hours.
What Urhere does, and what to check elsewhere
Competitor details are taken from the vendor's own published pages on the date shown. Where a vendor does not publish a detail we mark it Not confirmed rather than claiming it is missing.
Pricing
Urhere
Per-locationOne flat price per location, per month, in US dollars, with every employee at that location included.
Source · checked 4 Aug 2026
Other scheduling tools
Per-userMost tools in this category price per user per month, so the bill moves with every hire. Deputy publishes per-user plans at US$5, US$6.50 and US$9.
Source · checked 4 Aug 2026
Urhere
IncludedNo minimum team size and no minimum monthly spend.
Other scheduling tools
Requires configurationMinimums are common — Deputy publishes a US$30 minimum monthly spend per invoice on monthly plans. Worth checking if you run a small team.
Source · checked 4 Aug 2026
Urhere
IncludedScheduling, attendance, timesheets, time off, employee records and payroll exports are in the one subscription.
Other scheduling tools
Add-onPayroll, HR, analytics and messaging are frequently sold as separate per-user modules. Price the modules you actually need, not just the base plan.
Source · checked 4 Aug 2026
Urhere
Included14-day free trial. No credit card required.
Other scheduling tools
Not confirmedTrial terms vary by vendor and change often. Confirm the length and whether a card is required before you start.
Checked 4 Aug 2026
Scheduling
Urhere
IncludedSchedule several locations from one account, with role and area views per location and location-scoped manager access.
Other scheduling tools
Plan-dependentWidely available, but location hierarchies and per-location manager permissions are often tied to a higher plan.
Source · checked 4 Aug 2026
Urhere
IncludedEmployees submit availability and unavailability; the schedule flags clashes and double-bookings before you publish.
Other scheduling tools
Not confirmedAvailability collection is common; how strictly clashes are enforced at publish time varies. Test it with a real week during a trial.
Checked 4 Aug 2026
Urhere
IncludedEmployees request a swap, accept an offered shift or claim an open shift, and a manager approves before the schedule changes.
Other scheduling tools
Not confirmedSwaps and open shifts are common; whether a manager must approve the change before it takes effect is the detail to check.
Checked 4 Aug 2026
Urhere
Requires configurationAI-assisted scheduling is in limited beta and enabled per workspace on request. Shift templates and copy-forward scheduling are available to everyone.
Checked 4 Aug 2026
Other scheduling tools
Plan-dependentAuto-scheduling, demand forecasting and workforce optimization are usually mid or top-tier features rather than base-plan ones.
Source · checked 4 Aug 2026
Time & attendance
Urhere
IncludedEmployees clock in and out from the iOS or Android app.
Other scheduling tools
AvailableStandard across the category.
Checked 4 Aug 2026
Urhere
IncludedA shared tablet kiosk records on-site clock-ins, and QR-first check-in can be required at a location.
Other scheduling tools
Plan-dependentKiosk clock-in is common; photo verification and biometric or face-unlock kiosks are usually tied to a higher plan.
Source · checked 4 Aug 2026
Urhere
Requires configurationArea geofencing is a feature-gated option we enable per workspace, then configure per location or area.
Other scheduling tools
Plan-dependentOffered by several vendors; the qualifying plan is not always published. Ask which tier includes it.
Source · checked 4 Aug 2026
Urhere
IncludedRecorded times land in a timesheet inbox. A manager adjusts and approves them, and nothing can be exported until that happens.
Other scheduling tools
Not confirmedMost tools produce timesheets, but auto-approval settings and whether approval is enforced before export differ. Check this specifically.
Source · checked 4 Aug 2026
Payroll & integrations
Urhere
IncludedApproved timesheets export to Excel for any payroll system, and direct Xero, MYOB and Pronto exports are available where they suit your setup.
Source · checked 4 Aug 2026
Other scheduling tools
Not confirmedIntegration lists differ by vendor, plan and country. Check your specific payroll system is named, not just "payroll integrations".
Checked 4 Aug 2026
Urhere
Not confirmedUrhere does not process pay runs. It prepares approved hours and exports them to your payroll system.
Checked 4 Aug 2026
Other scheduling tools
Add-onWhere a vendor offers payroll processing it is usually a paid add-on, often limited to specific countries.
Source · checked 4 Aug 2026
Urhere
Requires configurationPay rate templates for premium hours, overtime and allowances are configured with you during setup, and produce a per-shift cost ledger.
Checked 4 Aug 2026
Other scheduling tools
Plan-dependentPay-rule interpretation is usually built for specific countries. Confirm the rules for your country are supported on the plan you are buying.
Source · checked 4 Aug 2026
Employee management
Urhere
IncludedEmployees request time off in the app and managers approve it against the schedule, with the balance visible when scheduling.
Other scheduling tools
Plan-dependentTime-off requests are usually available; whether approved time off flows through to your payroll system is not always part of the base plan.
Checked 4 Aug 2026
Urhere
IncludedEmployee profiles, pay details and onboarding document collection are part of the subscription.
Other scheduling tools
Add-onOnboarding and document management are commonly sold as an HR module on top of the scheduling plan.
Source · checked 4 Aug 2026
Reporting
Urhere
IncludedHours and cost per shift, per area and per location, with exports for finance.
Other scheduling tools
Plan-dependentBasic reporting is usually included; deeper analytics is often a paid add-on or a top-tier feature.
Source · checked 4 Aug 2026
Support & implementation
Urhere
IncludedGuided setup with the Urhere team — locations, areas, roles, pay rules and payroll mapping configured with you.
Other scheduling tools
Plan-dependentAssisted onboarding and a named contact are often reserved for higher plans. Confirm what you get on the plan you are buying.
Source · checked 4 Aug 2026
Urhere
IncludedEmail support and the Urhere help centre for every customer. Our team works to Australia/New Zealand business hours.
Other scheduling tools
Plan-dependent24/7 coverage is usually a top-tier feature. If you need overnight support in your timezone, check the plan.
Source · checked 4 Aug 2026
Price the way you actually staff
The unit a vendor bills on decides what happens when you hire seasonally or open a second location.
Urhere — per location
$20 USD per location, per month
One price per active location per month, whatever the headcount at that location, in US dollars. No add-on modules, no minimum team size, and the bill only changes when you open or close a location.
Most alternatives — per user, plus modules
Per-user plans look cheap at small headcounts, then scale with every hire. Add the modules you need — payroll, HR, analytics — and check for a minimum monthly spend before you compare totals.
Vendor pricing page · checked 4 Aug 2026
Vendor pricing changes. Every figure on this page is taken from the vendor's own published page on the date shown — check the current page before deciding. We do not publish savings estimates because the answer depends on your headcount per location.
What Urhere looks like in use
Illustrative views of the screens involved in a normal week.
Shift changes
Mila's Moonshine · Week of 12 May
Open shift offers
1 openThu 15 May · 6:00–10:00 PM
Bar staff · Mila's Moonshine · 2 of 3 accepted
Swap requests
3 pendingJamie M. → Sam R.
Fri 16 May 9 AM–3 PM
Tom P. → Alex L.
Mon 12 May 10 AM–6 PM
Timesheet approval
Pay period: 5–11 May
Jamie M.
38.5 hrs · 5 shifts
Sam R.
32 hrs · 4 shifts
Kim L.
1 exception to review
Tom P.
Missing clock-in — Wed shift
Alex L.
16 hrs · 2 shifts
Payroll export
Pay period: 5–11 May · Xero Payroll
Hours worked report
Filtered · Ready to export
Report filters
Period
5–11 May
Location
All sites
Status
Approved
Schedule to payroll export, in one system
When a vendor covers only part of this path, the gap becomes someone's manual job every pay period.
-
1
Schedule
Build and publish the schedule per location, checking availability and clashes as you go.
-
2
Attendance
Employees clock in from the app, a shared kiosk or a QR check-in at the location.
-
3
Review
A manager reviews recorded times against the schedule and adjusts exceptions.
-
4
Approved timesheet
Approval is an explicit step — nothing reaches payroll until a manager signs it off.
-
5
Payroll export
Approved hours export to your payroll system, or to Excel, with your earnings-rate mapping.
What getting started involves
We configure the workspace with you rather than handing over an empty account.
Step 1
Set up locations and areas
Your locations, areas and roles are created to match how each site actually runs.
Step 2
Bring employees across
Employee records are imported, including pay details and the documents you need on file.
Step 3
Configure pay rules and payroll mapping
Pay rate templates and earnings-rate mapping are set up and checked against a real pay period.
Step 4
Run a parallel week
Schedule a week in Urhere alongside your current process and compare the approved timesheet before switching.
Where Urhere fits — and where it does not
We would rather you find this out now than three weeks into a trial.
Urhere is a good fit when
- You schedule hourly staff across one or more locations.
- You want a manager approval step enforced before hours reach payroll.
- Your payroll system accepts an Excel import, or you use Xero, MYOB or Pronto.
- You want a predictable bill per location rather than one that moves with headcount.
Another tool may fit better when
- Demand forecasting or automated schedule optimization is central to how you staff.
- You want payroll processed inside the same product rather than exported to your payroll system.
- You need pay-rule interpretation certified for a country we have not configured.
- You need support in a timezone our team does not cover, or a very small team makes per-user pricing cheaper.
Bring these to the conversation
- Your payroll system and country, so we can confirm the export format.
- Your pay rules for premium hours, overtime and allowances, so we can configure and test them.
- How many locations you run, and who approves timesheets at each one.
Choosing employee scheduling software — what to look for
Schedule your locations in Urhere
One price per location, per month, in US dollars. Scheduling, attendance, timesheet approval and payroll-ready exports. Try it free for 14 days.
Keep comparing
One plan, priced per location.
Employee scheduling, time and attendance, timesheets and payroll-ready exports — one simple plan per location. No per-user fees, no add-ons, no lock-in. Try free for 14 days.