Urhere vs Deputy
Both tools schedule staff, record attendance and produce payroll-ready timesheets. The practical difference is the pricing model — Urhere is charged per location, Deputy is charged per user with paid add-on modules. Every Deputy claim below carries the source and the date we checked it.
Urhere is $20 USD per location, per month · 14-day free trial
Timesheet approval
Pay period: 5–11 May
Jamie M.
38.5 hrs · 5 shifts
Sam R.
32 hrs · 4 shifts
Kim L.
1 exception to review
Tom P.
Missing clock-in — Wed shift
Alex L.
16 hrs · 2 shifts
Urhere vs Deputy — the short version
Urhere is best for
Shift-based teams at one or many locations who want scheduling, attendance, timesheet approval, time off and payroll-ready exports in one subscription with a predictable per-location bill.
The alternative is best for
Teams that need Deputy's deeper scheduling automation — demand forecasting, workforce optimization, pay centers, SSO — or want payroll processed inside the same product in the US.
Principal difference
Urhere covers the schedule-to-payroll workflow in one plan. Deputy sells a tiered platform with payroll, HR, messaging and analytics as separately priced modules.
Pricing model
Per location versus per user. Urhere's bill changes when you open a location; Deputy's changes when you hire, and a minimum monthly spend applies on monthly plans.
Suitability in International
Urhere is country-neutral: approved hours export to Excel for any payroll system, and direct payroll connections are available where they fit. Our support team works to Australia/New Zealand business hours.
Urhere and Deputy, feature by feature
Competitor details are taken from the vendor's own published pages on the date shown. Where a vendor does not publish a detail we mark it Not confirmed rather than claiming it is missing.
Pricing
Urhere
Per-locationOne flat price per location, per month, in US dollars. Every employee at that location is included.
Source · checked 4 Aug 2026
Deputy
Per-userCharged per user per month: Lite US$5, Core US$6.50 and Pro US$9, excluding applicable taxes.
Source · checked 4 Aug 2026
Urhere
IncludedNo minimum team size and no minimum monthly spend — a single-location business pays for one location.
Deputy
Requires configurationA minimum monthly spend of US$30 per invoice applies to monthly Lite, Core and Pro plans (stated as effective from September 2025).
Source · checked 4 Aug 2026
Urhere
IncludedNo add-on modules. Scheduling, attendance, timesheets, time off, employee records and payroll exports are part of the same subscription.
Deputy
Add-onPayroll (US$8 per user per month plus a US$49 monthly base fee, US only), HR (US$2), Messaging+ (US$1.95) and Analytics+ (US$1.50) are priced separately; Messaging+ and Analytics+ are included in Pro.
Source · checked 4 Aug 2026
Urhere
Included14-day free trial. No credit card required.
Deputy
Not confirmedDeputy offers a free trial. The trial length is not stated on its pricing page, so we have not published a figure.
Source · checked 4 Aug 2026
Scheduling
Urhere
IncludedSchedule several locations from one account, with role and area views per location and location-scoped manager access.
Deputy
Plan-dependentScheduling is on every plan; location hierarchies and pay centers are listed as Pro-plan features.
Source · checked 4 Aug 2026
Urhere
IncludedEmployees submit availability and unavailability; the schedule flags clashes and double-bookings before you publish.
Deputy
AvailableLeave and availability management is listed on all plans.
Source · checked 4 Aug 2026
Urhere
IncludedEmployees request a swap, accept an offered shift or claim an open shift. Every request needs manager approval before the schedule changes.
Deputy
AvailableShift swap and find-replacement are listed on all plans.
Source · checked 4 Aug 2026
Urhere
Requires configurationAI-assisted scheduling is in limited beta and enabled per workspace on request. Shift templates and copy-forward scheduling are available to everyone.
Deputy
Plan-dependentAuto-scheduling, demand forecasting and workforce optimization are listed from the Core plan.
Source · checked 4 Aug 2026
Time & attendance
Urhere
IncludedEmployees clock in and out from the iOS or Android app.
Deputy
AvailableClock-in apps for tablet, mobile, web and watch are listed on all plans.
Source · checked 4 Aug 2026
Urhere
IncludedA shared tablet kiosk records on-site clock-ins, and QR-first check-in can be required at a location.
Deputy
Plan-dependentBasic time clocking is listed on all plans; biometric kiosk clocking with face-unlock is listed from the Core plan.
Source · checked 4 Aug 2026
Urhere
Requires configurationArea geofencing is a feature-gated option enabled per workspace, then configured per location or area.
Deputy
Plan-dependentGeofencing appears in the plan comparison table; the pricing page does not state which plans include it.
Source · checked 4 Aug 2026
Urhere
IncludedRecorded times land in a timesheet inbox. A manager adjusts and approves them before anything can be exported to payroll.
Deputy
Plan-dependentTimesheets are on all plans; timesheet auto-approval is listed from Core and advanced timesheets from Pro.
Source · checked 4 Aug 2026
Payroll & integrations
Urhere
IncludedApproved timesheets export to Excel for any payroll system, and direct Xero, MYOB and Pronto exports are available where they suit your setup.
Source · checked 4 Aug 2026
Deputy
AvailablePayroll and HR integrations are listed on all plans; the named integrations differ by country.
Source · checked 4 Aug 2026
Urhere
Not confirmedUrhere does not process pay runs. It prepares approved hours and exports them to your payroll system.
Checked 4 Aug 2026
Deputy
Add-onDeputy Payroll is a paid add-on, priced per user plus a monthly base fee, and is described as available on annual Core and Pro plans in the US.
Source · checked 4 Aug 2026
Urhere
Requires configurationPay rate templates for premium hours, overtime and allowances are configured with you during setup, and produce a per-shift cost ledger.
Checked 4 Aug 2026
Deputy
Plan-dependentLabor Law Compliance is listed from Lite and Advanced Labor Law Compliance from Core; coverage depends on your country.
Source · checked 4 Aug 2026
Employee management
Urhere
IncludedEmployees request time off in the app and managers approve it against the schedule, with the balance visible when scheduling.
Deputy
AvailableLeave and availability management is listed on all plans.
Source · checked 4 Aug 2026
Urhere
IncludedEmployee profiles, pay details and onboarding document collection are part of the subscription.
Deputy
Add-onPaperless onboarding, document management and a career hub are part of the paid HR add-on.
Source · checked 4 Aug 2026
Reporting
Urhere
IncludedHours and cost per shift, per area and per location, with exports for finance.
Deputy
Plan-dependentBasic reporting is on Lite; Analytics+ is a paid add-on and is included in Pro.
Source · checked 4 Aug 2026
Support & implementation
Urhere
IncludedGuided setup with the Urhere team — locations, areas, roles, pay rules and payroll mapping configured with you.
Deputy
Plan-dependentSelf-serve onboarding is listed on Lite, a customer success manager from Core, and a dedicated customer success manager on Pro.
Source · checked 4 Aug 2026
Urhere
IncludedEmail support and the Urhere help centre for every customer. Our team works to Australia/New Zealand business hours.
Per location or per user — the cost question
The two products bill on different units, so the comparison depends on how many people work at each site.
Urhere — per location
$20 USD per location, per month
One price per active location per month, whatever the headcount at that location. No add-on modules and no minimum team size, so the bill is the same whether a site runs six people or sixty.
Deputy — per user, plus add-ons
Lite is US$5, Core US$6.50 and Pro US$9 per user per month, excluding applicable taxes. Payroll, HR, Messaging+ and Analytics+ are priced separately per user per month, and a minimum monthly spend of US$30 per invoice applies to monthly plans.
Vendor pricing page · checked 4 Aug 2026
Deputy prices are taken from its published pricing page on the date shown and exclude applicable taxes. Deputy states that the billing currency depends on the country selected at signup. Vendor pricing changes — check the current page before deciding. We do not publish a savings figure because it depends on your headcount per site.
What the workflow looks like in Urhere
Illustrative views of the screens involved in a week — scheduling, swaps, timesheet approval and payroll export.
Shift changes
Mila's Moonshine · Week of 12 May
Open shift offers
1 openThu 15 May · 6:00–10:00 PM
Bar staff · Mila's Moonshine · 2 of 3 accepted
Swap requests
3 pendingJamie M. → Sam R.
Fri 16 May 9 AM–3 PM
Tom P. → Alex L.
Mon 12 May 10 AM–6 PM
Timesheet approval
Pay period: 5–11 May
Jamie M.
38.5 hrs · 5 shifts
Sam R.
32 hrs · 4 shifts
Kim L.
1 exception to review
Tom P.
Missing clock-in — Wed shift
Alex L.
16 hrs · 2 shifts
Payroll export
Pay period: 5–11 May · Xero Payroll
Hours worked report
Filtered · Ready to export
Report filters
Period
5–11 May
Location
All sites
Status
Approved
Schedule to payroll export, in one system
The same five steps every pay period — nothing is re-keyed between them.
-
1
Schedule
Build and publish the schedule per location, checking availability and clashes as you go.
-
2
Attendance
Employees clock in from the app, a shared kiosk or a QR check-in at the location.
-
3
Review
A manager reviews recorded times against the schedule and adjusts exceptions.
-
4
Approved timesheet
Approval is an explicit step — nothing reaches payroll until a manager signs it off.
-
5
Payroll export
Approved hours export to your payroll system, or to Excel, with your earnings-rate mapping.
Moving from Deputy to Urhere
We configure the workspace with you rather than handing over an empty account.
Step 1
Set up locations and areas
Your locations, areas and roles are created to match how each site actually runs.
Step 2
Bring employees across
Employee records are imported, including pay details and the documents you need on file.
Step 3
Configure pay rules and payroll mapping
Pay rate templates and earnings-rate mapping are set up and checked against a real pay period.
Step 4
Run a parallel week
Schedule a week in Urhere alongside your current system and compare the approved timesheet before switching.
Where each option fits
An honest read, so you do not spend a trial finding out the hard way.
Urhere is a good fit when
- You run one or more locations with hourly staff and want a predictable bill as headcount moves.
- You need scheduling, attendance, timesheet approval and a payroll export in one place, not four modules.
- Your payroll system accepts an Excel import, or you use Xero, MYOB or Pronto.
- You want the setup done with you, including pay rules and payroll mapping.
Deputy may fit better when
- You need demand forecasting, auto-scheduling or workforce optimization as a core part of how you staff.
- You want SSO, custom access levels, pay centers or a sandbox environment.
- You want payroll processed in the same product — Deputy's payroll add-on is described as US-only.
- You need support in a timezone our team does not cover, or country-specific pay-rule interpretation we have not configured.
Worth raising with us first
- Your payroll system and country, so we can confirm the export format before you commit.
- Geofenced clock-in — a feature-gated option we enable per workspace.
- Your pay rules for premium hours, overtime and allowances, so we can configure and test them.
Common questions about switching from Deputy
Schedule your locations in Urhere
One price per location, per month, in US dollars. Scheduling, attendance, timesheet approval and payroll-ready exports. Try it free for 14 days.
Keep comparing
One plan, priced per location.
Employee scheduling, time and attendance, timesheets and payroll-ready exports — one simple plan per location. No per-user fees, no add-ons, no lock-in. Try free for 14 days.