Urhere vs Deputy in New Zealand
Both tools roster staff, record attendance and produce payroll-ready timesheets. For a New Zealand team the practical questions are how you are billed — per site or per user — and whether approved hours reach Xero Payroll NZ without re-keying. Every Deputy claim below carries the source and the date we checked it.
Urhere is $20 AUD (ex GST) per location, per month · 14-day free trial
Weekly roster
Mila's Moonshine · 12–18 May
Urhere vs Deputy for a New Zealand team
Urhere is best for
New Zealand businesses running one or more sites who want rostering, attendance, timesheet approval, leave and payroll-ready exports in one subscription priced per site.
The alternative is best for
Teams that need Deputy's deeper scheduling automation — demand forecasting, labour optimisation, pay centres, SSO — and accept per-user pricing plus add-ons.
Principal difference
Urhere covers the roster-to-payroll workflow in one plan. Deputy sells a tiered platform with payroll, HR, messaging and analytics as separately priced modules.
Pricing model
Per site versus per user. Both are billed in AUD for New Zealand customers, but Urhere's bill only moves when you open a site.
Suitability in New Zealand
Urhere supports Xero Payroll NZ export on New Zealand accounts, switched on per account. Leave is not part of that export in the initial rollout.
Urhere and Deputy for a New Zealand team
Competitor details are taken from the vendor's own published pages on the date shown. Where a vendor does not publish a detail we mark it Not confirmed rather than claiming it is missing.
Pricing
Urhere
Per-locationOne flat price per site, per month, billed in AUD. Every employee at that site is included.
Source · checked 4 Aug 2026
Deputy
Per-userCharged per user per month across three plans (Lite, Core, Pro). Deputy states that customers in New Zealand are billed in Australian dollars.
Source · checked 4 Aug 2026
Urhere
IncludedNo minimum team size and no minimum monthly spend — a single-site business pays for one site.
Deputy
Requires configurationA minimum monthly spend per invoice applies to monthly Lite, Core and Pro plans (stated as effective from September 2025).
Source · checked 4 Aug 2026
Urhere
IncludedNo add-on modules. Rostering, attendance, timesheets, leave, employee records and payroll exports are part of the same subscription.
Deputy
Add-onPayroll, HR, Messaging+ and Analytics+ are priced separately per user per month; Messaging+ and Analytics+ are included in the Pro plan.
Source · checked 4 Aug 2026
Urhere
Included14-day free trial. No credit card required.
Deputy
Not confirmedDeputy offers a free trial. The trial length is not stated on its pricing page, so we have not published a figure.
Source · checked 4 Aug 2026
Rostering
Urhere
IncludedRoster several sites from one account, with role and area views per site and site-scoped manager access.
Deputy
Plan-dependentScheduling is on every plan; location hierarchies and pay centres are listed as Pro-plan features.
Source · checked 4 Aug 2026
Urhere
IncludedEmployees submit availability and unavailability; the roster flags clashes and double-bookings before you publish.
Deputy
AvailableLeave and availability management is listed on all plans.
Source · checked 4 Aug 2026
Urhere
IncludedEmployees request a swap, accept an offered shift or claim an open shift. Every request needs manager approval before the roster changes.
Deputy
AvailableShift swap and find-replacement are listed on all plans.
Source · checked 4 Aug 2026
Time & attendance
Urhere
IncludedEmployees clock in and out from the iOS or Android app.
Deputy
AvailableClock-in apps for tablet, mobile, web and watch are listed on all plans.
Source · checked 4 Aug 2026
Urhere
IncludedA shared tablet kiosk records on-site clock-ins, and QR-first check-in can be required at a site.
Deputy
Plan-dependentBasic time clocking is listed on all plans; biometric kiosk clocking with face-unlock is listed from the Core plan.
Source · checked 4 Aug 2026
Urhere
Requires configurationArea geofencing is a feature-gated option enabled per workspace, then configured per site or area.
Deputy
Plan-dependentGeofencing appears in the plan comparison table; the pricing page does not state which plans include it.
Source · checked 4 Aug 2026
Urhere
IncludedRecorded times land in a timesheet inbox. A manager adjusts and approves them before anything can be exported to payroll.
Deputy
Plan-dependentTimesheets are on all plans; timesheet auto-approval is listed from Core and advanced timesheets from Pro.
Source · checked 4 Aug 2026
Payroll & integrations
Urhere
Requires configurationXero Payroll NZ export is available on NZ accounts. It is switched on per account and set up with us, and leave is not exported in the initial New Zealand rollout.
Source · checked 4 Aug 2026
Deputy
Not confirmedDeputy lists payroll integrations generally but does not set out its New Zealand payroll support on its pricing page. Ask the vendor to confirm for your Xero organisation.
Source · checked 4 Aug 2026
Urhere
IncludedExcel exports are available on every account, and Xero Payroll, MYOB and Pronto exports are available where they suit your payroll setup.
Source · checked 4 Aug 2026
Deputy
Add-onDeputy also sells its own Payroll module as a paid per-user add-on. Availability by country is not set out on the pricing page.
Source · checked 4 Aug 2026
Urhere
Requires configurationPay rate templates for penalties, overtime and allowances are configured with you during setup, and produce a per-shift cost ledger.
Checked 4 Aug 2026
Deputy
Not confirmedDeputy publishes pay-rule interpretation features per plan, but not how they apply to New Zealand pay rules. Ask the vendor.
Source · checked 4 Aug 2026
Employee management
Urhere
IncludedEmployees request leave in the app and managers approve it against the roster. Leave is recorded in Urhere; it is not exported to Xero Payroll NZ in the initial rollout.
Deputy
AvailableLeave and availability management is listed on all plans.
Source · checked 4 Aug 2026
Urhere
IncludedEmployee profiles, pay details and onboarding document collection are part of the subscription.
Deputy
Add-onPaperless onboarding, document management and a career hub are part of the paid HR add-on.
Source · checked 4 Aug 2026
Reporting
Urhere
IncludedHours and cost per shift, per area and per site, with exports for finance.
Deputy
Plan-dependentBasic reporting is on Lite; Analytics+ is a paid add-on and is included in Pro.
Source · checked 4 Aug 2026
Support & implementation
Urhere
IncludedGuided setup with the Urhere team — sites, areas, roles, pay rules and payroll mapping configured with you, including the Xero Payroll NZ connection.
Deputy
Plan-dependentSelf-serve onboarding is listed on Lite, a customer success manager from Core, and a dedicated customer success manager on Pro.
Source · checked 4 Aug 2026
Urhere
IncludedEmail support and the Urhere help centre for every customer, in an Australia/New Zealand timezone.
Per site or per user
Both products bill New Zealand customers in Australian dollars, so the comparison comes down to the unit you are charged on.
Urhere — per site
$20 AUD ex GST per location, per month
All prices are exclusive of GST.
One price per active site per month, whatever the headcount at that site. No add-on modules and no minimum team size, so hiring for a busy season does not change the bill.
Deputy — per user, plus add-ons
Three per-user plans (Lite, Core, Pro), with Payroll, HR, Messaging+ and Analytics+ priced separately per user per month and a minimum monthly spend on monthly plans. Deputy states New Zealand customers are billed in Australian dollars.
Vendor pricing page · checked 4 Aug 2026
Deputy figures are taken from its published pricing page on the date shown and exclude applicable taxes. Vendor pricing changes — check the current page before deciding. We do not publish a savings figure because it depends on your headcount per site.
What the workflow looks like in Urhere
Illustrative views of a normal week — rostering, clock-in, timesheet approval and payroll export.
Weekly roster
Mila's Moonshine · 12–18 May
Mon 11 May
Clock in — Bar staff
Mila's Moonshine
Your shift today
Start
2:00 PM
Finish
6:00 PM
Break
30 min
Role
Bar staff
Clocked in
2:04 PM · Manager notified
Timesheet approval
Pay period: 5–11 May
Jamie M.
38.5 hrs · 5 shifts
Sam R.
32 hrs · 4 shifts
Kim L.
1 exception to review
Tom P.
Missing clock-in — Wed shift
Alex L.
16 hrs · 2 shifts
Payroll export
Pay period: 5–11 May · Xero Payroll
Roster to payroll export, in one system
The same five steps every pay period — nothing is re-keyed between them.
-
1
Roster
Build and publish the roster per site, checking availability and clashes as you go.
-
2
Attendance
Employees clock in from the app, a shared kiosk or a QR check-in at the site.
-
3
Review
A manager reviews recorded times against the roster and adjusts exceptions.
-
4
Approved timesheet
Approval is an explicit step — nothing reaches payroll until a manager signs it off.
-
5
Payroll export
Approved hours export to Xero Payroll NZ (available on NZ accounts) or to Excel.
Moving from Deputy to Urhere
We configure the workspace with you, including the Xero Payroll NZ connection, rather than handing over an empty account.
Step 1
Set up sites and areas
Your sites, areas and roles are created to match how each site actually runs.
Step 2
Bring employees across
Employee records are imported, including pay details and the documents you need on file.
Step 3
Connect Xero Payroll NZ
We switch on the New Zealand export for your account, connect your Xero organisation and map earnings rates with you.
Step 4
Run a parallel pay period
Roster a week in Urhere alongside your current system and compare the approved timesheet before switching.
Where each option fits
An honest read, so you do not spend a trial finding out the hard way.
Urhere is a good fit when
- You run one or more New Zealand sites with hourly or casual staff and want a predictable bill as headcount moves.
- You want rostering, attendance, timesheet approval and a payroll export in one place, not four modules.
- You run payroll in Xero Payroll NZ, or you are happy with an Excel export.
- You want the setup done with you, including the payroll connection and earnings-rate mapping.
Deputy may fit better when
- You need demand forecasting, auto-scheduling or labour optimisation as a core part of how you roster.
- You want SSO, custom access levels, pay centres or a sandbox environment.
- You want payroll processing and an HR suite from the same vendor and accept per-user add-on pricing.
- You have a small team where per-user pricing works out lower than a per-site price.
Worth raising with us first
- Xero Payroll NZ export — it is switched on per account, and leave is not exported in the initial New Zealand rollout.
- Geofenced clock-in — a feature-gated option we enable per workspace, so tell us if you need it.
- Your pay rules for penalties, overtime and allowances, so we can configure and test them before you commit.
Common questions from New Zealand teams switching from Deputy
Roster your New Zealand sites in Urhere
One price per site, per month. Rostering, attendance, timesheet approval and Xero Payroll NZ export on New Zealand accounts. Try it free for 14 days.
Keep comparing
One plan, priced per location.
Rostering, time and attendance, timesheets and payroll-ready exports — one simple plan per location. No per-user fees, no add-ons, no lock-in. Try free for 14 days.