Skip to main content
Urhere New Zealand
RosterElf alternative

Urhere vs RosterElf in New Zealand

Both tools roster staff, record attendance and produce payroll-ready timesheets, and both are used by New Zealand teams running Xero. The decision usually comes down to how you are billed — per site or per employee — and how much of the workflow sits in the base plan. Every RosterElf claim below carries its source and the date we checked it.

Urhere is $20 AUD (ex GST) per location, per month · 14-day free trial

Start free trial See pricing

Weekly roster

Mila's Moonshine · 12–18 May

Staff
Mon
Tue
Wed
Thu
Fri
Jamie M.
9–5
9–5
—
9–5
9–3
Sam R.
—
2–10
2–10
2–10
—
Kim L.
Annual leave
Tom P.
10–6
—
10–6
—
10–4
4 staff · 12 shifts · Draft Preview before publishing →
Quick verdict

Urhere vs RosterElf for a New Zealand team

Urhere is best for

New Zealand businesses running one or more sites who want rostering, attendance, timesheet approval, leave, employee records and payroll-ready exports in one subscription priced per site.

The alternative is best for

Small New Zealand teams at a single site who want a low per-employee price for rostering and time tracking, and can add the HR module later.

Principal difference

The unit you are billed on, and where employee onboarding sits. Urhere includes employee records and onboarding documents in the one plan; RosterElf places digital onboarding and contracts in Full Suite or its separate HR module.

Pricing model

Per site versus per employee. Both publish prices in Australian dollars for this region; RosterElf also applies minimum seat counts and quotes excluding GST.

Suitability in New Zealand

Both support Xero payroll for New Zealand customers. Urhere's Xero Payroll NZ export is switched on per account, and leave is not part of that export in the initial rollout.

Feature comparison

Urhere and RosterElf for a New Zealand team

Competitor details are taken from the vendor's own published pages on the date shown. Where a vendor does not publish a detail we mark it Not confirmed rather than claiming it is missing.

Pricing

Pricing model

Urhere

Per-location

One flat price per site, per month, billed in AUD. Every employee at that site is included.

Source · checked 4 Aug 2026

RosterElf

Per-user

Charged per employee per month, with prices published in Australian dollars excluding GST. Core is A$6 on annual billing or A$8 monthly; Full Suite is A$7 annual or A$10 monthly.

Source · checked 4 Aug 2026

Minimum seats

Urhere

Included

No minimum team size and no minimum monthly spend.

RosterElf

Requires configuration

Monthly billing has a minimum of 3 active staff and annual billing a minimum of 10 seats; below that you are billed at the minimum.

Source · checked 4 Aug 2026

Paid add-on modules

Urhere

Included

No add-on modules — rostering, attendance, timesheets, leave, employee records and payroll exports are in the one subscription.

RosterElf

Add-on

HR functionality sits in a separate HR module (A$3 per employee per month annual, A$4 monthly) or in the higher Full Suite plan.

Source · checked 4 Aug 2026

Free trial

Urhere

Included

14-day free trial. No credit card required.

RosterElf

Included

A 15-day free trial with full feature access is published, with no credit card required to start.

Source · checked 4 Aug 2026

Rostering

Rostering across sites

Urhere

Included

Roster several sites from one account, with role and area views per site and site-scoped manager access.

RosterElf

Available

Multi-site rosters, roster templates and staff availability are listed as rostering features.

Source · checked 4 Aug 2026

Availability and clash checks

Urhere

Included

Employees submit availability and unavailability; the roster flags clashes and double-bookings before you publish.

RosterElf

Available

Staff availability is listed as a rostering feature.

Source · checked 4 Aug 2026

Shift swaps, offers and open-shift claims

Urhere

Included

Employees request a swap, accept an offered shift or claim an open shift, and a manager approves before the roster changes.

RosterElf

Available

Shift swaps and open shifts are listed as features.

Source · checked 4 Aug 2026

Time & attendance

Mobile clock-in

Urhere

Included

Employees clock in and out from the iOS or Android app.

RosterElf

Available

An employee mobile app and time clock app are listed as features.

Source · checked 4 Aug 2026

Shared kiosk and QR clock-in

Urhere

Included

A shared tablet kiosk records on-site clock-ins, and QR-first check-in can be required at a site.

RosterElf

Available

A kiosk time clock with photo proof is listed as a time and attendance feature. QR-based check-in is not confirmed from the published pages.

Source · checked 4 Aug 2026

GPS and geofenced clock-in

Urhere

Requires configuration

Area geofencing is a feature-gated option enabled per workspace, then configured per site or area.

RosterElf

Plan-dependent

GPS clock-ins, geofencing and photo proof are listed with time and attendance, described as part of the Core plan.

Source · checked 4 Aug 2026

Timesheet review and approval

Urhere

Included

Recorded times land in a timesheet inbox. A manager adjusts and approves them before anything can be exported to payroll.

RosterElf

Available

Timesheet approvals and payroll-ready timesheets are listed as features.

Source · checked 4 Aug 2026

Payroll & integrations

Xero Payroll NZ export

Urhere

Requires configuration

Xero Payroll NZ export is available on NZ accounts. It is switched on per account and set up with us, and leave is not exported in the initial New Zealand rollout.

Source · checked 4 Aug 2026

RosterElf

Available

RosterElf publishes a setup guide for Xero payroll for New Zealand customers, including a required pay-calendar naming convention.

Source · checked 4 Aug 2026

Other payroll export targets

Urhere

Included

Excel exports are available on every account, and Xero Payroll, MYOB and Pronto exports are available where they suit your payroll setup.

Source · checked 4 Aug 2026

RosterElf

Available

MYOB is listed alongside Xero. Other named payroll targets are not confirmed from the published pages.

Source · checked 4 Aug 2026

Penalty, overtime and allowance rates

Urhere

Requires configuration

Pay rate templates for penalties, overtime and allowances are configured with you during setup, and produce a per-shift cost ledger.

Checked 4 Aug 2026

RosterElf

Not confirmed

RosterElf publishes pay-rule interpretation aimed at Australian pay rules; how it applies to New Zealand pay rules is not set out on its published pages. Ask the vendor.

Source · checked 4 Aug 2026

Employee management

Leave requests and approvals

Urhere

Included

Employees request leave in the app and managers approve it against the roster. Leave is recorded in Urhere; it is not exported to Xero Payroll NZ in the initial rollout.

RosterElf

Available

Leave management is listed as a feature.

Source · checked 4 Aug 2026

Employee records and onboarding documents

Urhere

Included

Employee profiles, pay details and onboarding document collection are part of the subscription.

RosterElf

Plan-dependent

Digital onboarding and contracts are listed in the Full Suite plan or the separate HR module, not in Core.

Source · checked 4 Aug 2026

Reporting

Hours and cost reporting

Urhere

Included

Hours and cost per shift, per area and per site, with exports for finance.

RosterElf

Available

Roster reporting and live budget tracking are listed as features.

Source · checked 4 Aug 2026

Support & implementation

Implementation and onboarding help

Urhere

Included

Guided setup with the Urhere team — sites, areas, roles, pay rules and payroll mapping configured with you, including the Xero Payroll NZ connection.

RosterElf

Not confirmed

Implementation assistance is not described per plan on the published pricing page. Ask the vendor what is included.

Source · checked 4 Aug 2026

Pricing model

Per site or per employee

RosterElf is cheaper for a handful of people at one site. Urhere is more predictable once a site has a real roster on it, because the price does not move with headcount.

Urhere — per site

$20 AUD ex GST per location, per month

All prices are exclusive of GST.

One price per active site per month, with no minimum team size and no add-on modules. Taking on extra staff for a busy season does not change the bill.

See pricing

RosterElf — per employee, plus an HR module

Core is A$6 per employee per month on annual billing (A$8 monthly) and Full Suite A$7 annual (A$10 monthly), with the HR module priced separately from A$3 per employee per month. Monthly plans have a 3-staff minimum, annual plans a 10-seat minimum, and prices exclude GST.

Vendor pricing page · checked 4 Aug 2026

RosterElf prices are taken from its published pricing page on the date shown, are quoted in Australian dollars and exclude GST. Vendor pricing changes — check the current page before deciding. We do not publish a savings figure because it depends on your headcount per site.

In the product

What the workflow looks like in Urhere

Illustrative views of a normal week — rostering, attendance, timesheet approval and payroll export.

Weekly roster

Mila's Moonshine · 12–18 May

Staff
Mon
Tue
Wed
Thu
Fri
Jamie M.
9–5
9–5
—
9–5
9–3
Sam R.
—
2–10
2–10
2–10
—
Kim L.
Annual leave
Tom P.
10–6
—
10–6
—
10–4
4 staff · 12 shifts · Draft Preview before publishing →
Build the roster per site, with roles and areas, then publish it to the team.

Today's attendance

Mila's Moonshine

Mon 11 May

5 staff rostered

Jamie M.

Clocked in 9:02 AM

Clocked in

Sam R.

Break since 12:30 PM

On break

Kim L.

Rostered 9:00 AM

Late

Tom P.

Rostered 10:00 AM

Not clocked in

Alex L.

2:00 PM – 6:00 PM shift

Clocked in
Review attendance Open timesheets →
Attendance is recorded against the rostered shift, so exceptions are obvious.

Timesheet approval

Pay period: 5–11 May

3 pending

Jamie M.

38.5 hrs · 5 shifts

Approved

Sam R.

32 hrs · 4 shifts

Pending

Kim L.

1 exception to review

Exception

Tom P.

Missing clock-in — Wed shift

Review

Alex L.

16 hrs · 2 shifts

Pending
1 of 5 approved Review all timesheets →
Recorded times arrive in the timesheet inbox for a manager to adjust and approve.

Payroll export

Pay period: 5–11 May · Xero Payroll

Ready
Timesheets approved 5 of 5
Total hours 143.5 hrs
Pay items mapped All mapped
Destination Xero Payroll
Manual re-entry required None
Approved timesheets export to Xero Payroll NZ on New Zealand accounts, or to Excel.
End-to-end workflow

Roster to payroll export, in one system

The same five steps every pay period — nothing is re-keyed between them.

  1. 1

    Roster

    Build and publish the roster per site, checking availability and clashes as you go.

  2. 2

    Attendance

    Employees clock in from the app, a shared kiosk or a QR check-in at the site.

  3. 3

    Review

    A manager reviews recorded times against the roster and adjusts exceptions.

  4. 4

    Approved timesheet

    Approval is an explicit step — nothing reaches payroll until a manager signs it off.

  5. 5

    Payroll export

    Approved hours export to Xero Payroll NZ (available on NZ accounts) or to Excel.

Switching

Moving from RosterElf to Urhere

We configure the workspace with you, including the Xero Payroll NZ connection, rather than handing over an empty account.

Step 1

Set up sites and areas

Your sites, areas and roles are created to match how each site actually runs.

Step 2

Bring employees across

Employee records are imported, including pay details and the documents you need on file.

Step 3

Connect Xero Payroll NZ

We switch on the New Zealand export for your account, connect your Xero organisation and map earnings rates with you.

Step 4

Run a parallel pay period

Roster a week in Urhere alongside your current system and compare the approved timesheet before switching.

Is it the right fit?

Where each option fits

An honest read, so you do not spend a trial finding out the hard way.

Urhere is a good fit when

  • You run several New Zealand sites and want the bill tied to sites rather than headcount.
  • You want employee records and onboarding documents in the same plan as rostering.
  • You run payroll in Xero Payroll NZ, or you are happy with an Excel export.
  • You want the setup, pay rules and payroll connection done with you.

RosterElf may fit better when

  • You have a small team at a single site and a low per-employee price works out cheaper.
  • You only need rostering and time tracking, and can leave HR features out.
  • You want approved leave exported to Xero payroll from day one.
  • You want auto-scheduling generally available today rather than as an opt-in beta.

Worth raising with us first

  • Xero Payroll NZ export — it is switched on per account, and leave is not exported in the initial New Zealand rollout.
  • Geofenced clock-in — a feature-gated option we enable per workspace, so tell us if you need it.
  • Your pay rules for penalties, overtime and allowances, so we can configure and test them before you commit.

Common questions from New Zealand teams switching from RosterElf

Urhere charges one flat price per active site per month, with every employee at that site included. RosterElf charges per employee per month — Core at A$6 on annual billing or A$8 monthly, Full Suite at A$7 or A$10 — with minimum seat counts and prices excluding GST. Which is cheaper depends on how many people work at each of your sites.
Yes — Xero Payroll NZ export is available on New Zealand accounts. We switch it on for your account, connect your Xero organisation and map earnings rates with you. Leave is not part of the New Zealand export in the initial rollout, so leave is recorded in Urhere and entered in Xero separately for now.
Yes. Employee profiles, pay details and onboarding document collection are part of the same subscription. RosterElf lists digital onboarding and contracts in its Full Suite plan or its separately priced HR module.
Yes. New Zealand customers use the same Urhere application as Australian customers and are billed in Australian dollars. Your sites, staff and payroll connection are set up for New Zealand.
Employee records are imported during onboarding and we set up your sites, areas, roles and pay rules with you. Tell us what you hold in RosterElf today and we will confirm what can be carried over before you start.
Urhere records clock-in and clock-out times, breaks, adjustments and who approved each timesheet, and keeps that history against the shift. That is the data your payroll process is built on — it is not a substitute for advice on your obligations as an employer.

Roster your New Zealand sites in Urhere

One price per site, per month. Rostering, attendance, timesheet approval and Xero Payroll NZ export on New Zealand accounts. Try it free for 14 days.

Start free trial

Keep comparing

New Zealand Deputy alternative Pricing Rostering software

One plan, priced per location.

Rostering, time and attendance, timesheets and payroll-ready exports — one simple plan per location. No per-user fees, no add-ons, no lock-in. Try free for 14 days.

Start free trial See pricing