Rostering software for New Zealand businesses
Most rostering tools cover the same ground. For a New Zealand team the differences that matter are how you are billed, whether timesheets need a manager's approval before they reach payroll, and whether approved hours land in Xero Payroll NZ without re-keying. This page sets out what Urhere does, and what to check on any vendor's own pricing page.
$20 AUD per location, per month · 14-day free trial · no per-user fees
Jamie M.
Bar staff
Sam R.
Floor manager
Kim L.
Kitchen
Tom P.
Bar staff
Alex W.
Casual
Open shifts
2 unclaimed
Week stats
Warnings
How to choose, in five lines
Urhere is best for
New Zealand businesses running one or more sites with hourly or casual staff, who want rostering through to a payroll export in one subscription priced per site.
The alternative is best for
Businesses that need a specific capability we do not lead on — demand forecasting, an in-platform payroll product, or a full HR suite from the same vendor.
Principal difference
Whether the roster, attendance, approval and payroll export live in one system, or are assembled from tiers and add-on modules.
Pricing model
Per site versus per user. Per-user pricing plus minimum monthly spends can make a small or seasonal team more expensive than it first looks.
Suitability in New Zealand
Check the vendor supports Xero Payroll NZ specifically rather than Xero in general, and that support is available in your timezone.
What Urhere does, and what to check elsewhere
Competitor details are taken from the vendor's own published pages on the date shown. Where a vendor does not publish a detail we mark it Not confirmed rather than claiming it is missing.
Pricing
Urhere
Per-locationOne flat price per site, per month, billed in AUD, with every employee at that site included.
Source · checked 4 Aug 2026
Other rostering tools
Per-userMost rostering tools price per user per month, so the bill moves with headcount. Deputy states New Zealand customers are billed in Australian dollars; RosterElf also publishes its prices in Australian dollars.
Source · checked 4 Aug 2026
Urhere
IncludedNo minimum team size and no minimum monthly spend.
Other rostering tools
Requires configurationMinimums are common: Deputy publishes a minimum monthly spend per invoice, and RosterElf publishes minimum staff and seat counts. Worth checking if you run a small team.
Source · checked 4 Aug 2026
Urhere
IncludedRostering, attendance, timesheets, leave, employee records and payroll exports are in the one subscription.
Other rostering tools
Add-onPayroll, HR, analytics or messaging are frequently sold as separate per-user modules. Price the modules you actually need, not just the base plan.
Source · checked 4 Aug 2026
Urhere
Included14-day free trial. No credit card required.
Other rostering tools
Not confirmedTrial terms vary by vendor and change often. Confirm the length and whether a card is required before you start.
Checked 4 Aug 2026
Rostering
Urhere
IncludedRoster several sites from one account, with role and area views per site and site-scoped manager access.
Other rostering tools
Plan-dependentWidely available, but site hierarchies and per-site manager permissions are often tied to a higher plan.
Source · checked 4 Aug 2026
Urhere
IncludedEmployees submit availability and unavailability; the roster flags clashes and double-bookings before you publish.
Other rostering tools
Not confirmedAvailability collection is common; how strictly clashes are enforced at publish time varies. Test it with a real week during a trial.
Checked 4 Aug 2026
Urhere
IncludedEmployees request a swap, accept an offered shift or claim an open shift, and a manager approves before the roster changes.
Other rostering tools
Not confirmedSwaps and open shifts are common; whether a manager must approve the change before it takes effect is the detail to check.
Checked 4 Aug 2026
Time & attendance
Urhere
IncludedEmployees clock in and out from the iOS or Android app.
Other rostering tools
AvailableStandard across the category.
Checked 4 Aug 2026
Urhere
IncludedA shared tablet kiosk records on-site clock-ins, and QR-first check-in can be required at a site.
Other rostering tools
Plan-dependentKiosk clock-in is common; photo verification and biometric or face-unlock kiosks are usually tied to a higher plan.
Source · checked 4 Aug 2026
Urhere
Requires configurationArea geofencing is a feature-gated option we enable per workspace, then configure per site or area.
Other rostering tools
Plan-dependentOffered by several vendors; the qualifying plan is not always published. Ask which tier includes it.
Source · checked 4 Aug 2026
Urhere
IncludedRecorded times land in a timesheet inbox. A manager adjusts and approves them, and nothing can be exported until that happens.
Other rostering tools
Not confirmedMost tools produce timesheets, but auto-approval settings and whether approval is enforced before export differ. Check this specifically.
Source · checked 4 Aug 2026
Payroll & integrations
Urhere
Requires configurationXero Payroll NZ export is available on NZ accounts. It is switched on per account and set up with us, and leave is not exported in the initial New Zealand rollout.
Source · checked 4 Aug 2026
Other rostering tools
Not confirmedXero Payroll NZ is a different payroll product from Xero's Australian payroll, so "Xero integration" on a vendor's site does not always mean New Zealand payroll. Ask the vendor to confirm for a New Zealand Xero organisation.
Checked 4 Aug 2026
Urhere
IncludedExcel exports are available on every account, and Xero Payroll, MYOB and Pronto exports are available where they suit your payroll setup.
Source · checked 4 Aug 2026
Other rostering tools
Not confirmedIntegration lists differ by vendor and by plan. Check your specific payroll system is named, not just "payroll integrations".
Checked 4 Aug 2026
Urhere
Requires configurationPay rate templates for penalties, overtime and allowances are configured with you during setup, and produce a per-shift cost ledger.
Checked 4 Aug 2026
Other rostering tools
Not confirmedPay-rule interpretation is often built around Australian pay rules. Ask specifically how a vendor handles your New Zealand pay rules.
Checked 4 Aug 2026
Employee management
Urhere
IncludedEmployees request leave in the app and managers approve it against the roster. Leave is recorded in Urhere; it is not exported to Xero Payroll NZ in the initial rollout.
Other rostering tools
Plan-dependentLeave is usually available; whether approved leave flows through to your payroll system is not always part of the base plan.
Checked 4 Aug 2026
Urhere
IncludedEmployee profiles, pay details and onboarding document collection are part of the subscription.
Other rostering tools
Add-onOnboarding and document management are commonly sold as an HR module on top of the rostering plan.
Source · checked 4 Aug 2026
Reporting
Urhere
IncludedHours and cost per shift, per area and per site, with exports for finance.
Other rostering tools
Plan-dependentBasic reporting is usually included; deeper analytics is often a paid add-on or a top-tier feature.
Source · checked 4 Aug 2026
Support & implementation
Urhere
IncludedGuided setup with the Urhere team — sites, areas, roles, pay rules and payroll mapping configured with you, including the Xero Payroll NZ connection.
Other rostering tools
Plan-dependentAssisted onboarding and a named contact are often reserved for higher plans. Confirm what you get on the plan you are buying.
Source · checked 4 Aug 2026
Price the way you actually staff
The unit a vendor bills on decides what happens when you hire seasonally or open a second site.
Urhere — per site
$20 AUD per location, per month
One price per active site per month, whatever the headcount at that site, billed in Australian dollars. No add-on modules, no minimum team size, and the bill only changes when you open or close a site.
Most alternatives — per user, plus modules
Per-user plans look cheap at small headcounts, then scale with every hire. Add the modules you need — payroll, HR, analytics — and check for a minimum monthly spend before comparing totals.
Vendor pricing page · checked 4 Aug 2026
Vendor pricing changes. Every figure on this page is taken from the vendor's own published page on the date shown — check the current page before deciding. We do not publish savings estimates because the answer depends on your headcount per site.
What Urhere looks like in use
Illustrative views of the screens involved in a normal week.
Jamie M.
Bar staff
Sam R.
Floor manager
Kim L.
Kitchen
Tom P.
Bar staff
Alex W.
Casual
Open shifts
2 unclaimed
Week stats
Warnings
Mon 11 May
Clock in — Bar staff
Mila's Moonshine
Your shift today
Start
2:00 PM
Finish
6:00 PM
Break
30 min
Role
Bar staff
Clocked in
2:04 PM · Manager notified
Timesheet approval
Pay period: 5–11 May
Jamie M.
38.5 hrs · 5 shifts
Sam R.
32 hrs · 4 shifts
Kim L.
1 exception to review
Tom P.
Missing clock-in — Wed shift
Alex L.
16 hrs · 2 shifts
Payroll export
Pay period: 5–11 May · Xero Payroll
Roster to payroll export, in one system
When a vendor covers only part of this path, the gap becomes someone's manual job every pay period.
-
1
Roster
Build and publish the roster per site, checking availability and clashes as you go.
-
2
Attendance
Employees clock in from the app, a shared kiosk or a QR check-in at the site.
-
3
Review
A manager reviews recorded times against the roster and adjusts exceptions.
-
4
Approved timesheet
Approval is an explicit step — nothing reaches payroll until a manager signs it off.
-
5
Payroll export
Approved hours export to Xero Payroll NZ (available on NZ accounts) or to Excel.
What getting started involves
We configure the workspace with you, including the Xero Payroll NZ connection, rather than handing over an empty account.
Step 1
Set up sites and areas
Your sites, areas and roles are created to match how each site actually runs.
Step 2
Bring employees across
Employee records are imported, including pay details and the documents you need on file.
Step 3
Connect Xero Payroll NZ
We switch on the New Zealand export for your account, connect your Xero organisation and map earnings rates with you.
Step 4
Run a parallel pay period
Roster a week in Urhere alongside your current process and compare the approved timesheet before switching.
Where Urhere fits — and where it does not
We would rather you find this out now than three weeks into a trial.
Urhere is a good fit when
- You roster hourly or casual staff across one or more New Zealand sites.
- You want a manager approval step enforced before hours reach payroll.
- You run payroll in Xero Payroll NZ, or you are happy with an Excel export.
- You want a predictable bill per site rather than one that moves with headcount.
Another tool may fit better when
- Demand forecasting or automated roster optimisation is central to how you staff.
- You want payroll processed inside the same product rather than exported to your payroll system.
- You need approved leave exported to Xero payroll from day one.
- You have a very small team where a per-user price works out lower.
Bring these to the conversation
- Xero Payroll NZ export — it is switched on per account, and leave is not exported in the initial rollout.
- Your pay rules for penalties, overtime and allowances, so we can configure and test them.
- How many sites you run, and who approves timesheets at each one.
Choosing rostering software in New Zealand — what to look for
Roster your New Zealand sites in Urhere
One price per site, per month. Rostering, attendance, timesheet approval and Xero Payroll NZ export on New Zealand accounts. Try it free for 14 days.
Keep comparing
One plan, priced per location.
Rostering, time and attendance, timesheets and payroll-ready exports — one simple plan per location. No per-user fees, no add-ons, no lock-in. Try free for 14 days.