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Urhere International
Childcare

Schedule and manage your childcare center team

Manage educator schedules, track who is on shift and keep timesheets accurate for your childcare center — without spreadsheets or paper records.

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Today's attendance

Mila's Moonshine

Mon 11 May

5 staff rostered

Jamie M.

Clocked in 9:02 AM

Clocked in

Sam R.

Break since 12:30 PM

On break

Kim L.

Rostered 9:00 AM

Late

Tom P.

Rostered 10:00 AM

Not clocked in

Alex L.

2:00 PM – 6:00 PM shift

Clocked in
Review attendance Open timesheets →

Keep room coverage, leave visibility and educator attendance in one place

Childcare centres need a clear view of who is opening, who is covering each room, who is on leave and which shifts still need approval at the end of the week.

Childcare

Schedule and manage your educator team

Maintain ratios, manage leave and keep timesheets accurate for your center.

Schedule by room and role

Assign educators to specific rooms, year groups or areas and build schedules that reflect how your center operates.

See who is on at all times

The attendance view shows which educators are currently on shift — useful for maintaining room ratios throughout the day.

Manage educator leave

Employees submit leave requests from the app. Approved leave shows on the schedule so managers can plan around it.

Handle a mix of employment types

Manage permanent, part-time and relief educators in the same system.

Fill shifts when cover is needed

When an educator is sick or unavailable, offer the shift to available relief staff from Urhere.

Timesheets for payroll

Educator hours flow from clock-in into timesheets. Managers approve and export to payroll at the end of each period.

How Urhere helps childcare workflows

Connect scheduling, attendance, approvals and payroll preparation in one system.

Workflow

Track which educators are on shift throughout the day

Childcare centres need to know which educators are on-site at all times. Knowing who has clocked in — and who is yet to arrive — helps directors manage room staffing as the day progresses.

Urhere shows live attendance across your center. You can see which educators are currently on shift, who is on a break and who has not clocked in for their scheduled shift. The view is updated in real time without any manual checking.

  • Live attendance view for all educators
  • Clock-in times visible per shift
  • Late arrivals and absences surfaced immediately
  • View by room or across the whole center

Today's attendance

Mila's Moonshine

Mon 11 May

5 staff rostered

Jamie M.

Clocked in 9:02 AM

Clocked in

Sam R.

Break since 12:30 PM

On break

Kim L.

Rostered 9:00 AM

Late

Tom P.

Rostered 10:00 AM

Not clocked in

Alex L.

2:00 PM – 6:00 PM shift

Clocked in
Review attendance Open timesheets →

Workflow

Manage leave requests without disrupting the schedule

Educator leave — whether planned annual leave or unplanned sick days — needs to be reflected in the schedule immediately. If managers are keeping leave in a separate spreadsheet, gaps can fall through the cracks.

Urhere handles leave requests through the app. Staff submit requests and managers approve or decline without leaving the system. Once approved, the leave is visible on the schedule, so whoever builds the next week's shifts can see it without any extra communication.

  • Leave requests submitted and approved in the app
  • Approved leave visible directly on the schedule
  • No separate spreadsheet for leave tracking
  • Plan cover before the gap appears
See leave management

Leave request — review

Tom P. · Annual leave · 19–21 May

Conflict

Leave type

Annual leave

Days requested

3 days

Leave balance

8.5 days

Roster conflict — week of 19 May

Jamie M. is already on leave 19–23 May. Only 3 staff rostered that week.

Roster coverage that week

Mon

4

Tue

2

Wed

2

Thu

3

Fri

3

Tue–Wed fall below minimum 3 staff if approved

Example week for a childcare center manager

From opening coverage checks through leave management to payroll-ready timesheet approval — keep the center running without chasing updates by phone or spreadsheet.

Weekly planning

Schedule rooms around leave and availability

Check approved leave and staff availability before building the week. See which rooms need cover and which educators are free.

Day of operations

See who is on shift and who has clocked in

Track educator attendance in real time. Spot late arrivals or no-shows before they become a room staffing issue.

Pay period close

Approve educator timesheets before payroll

Review hours per educator, approve exceptions and export to payroll — no spreadsheet re-entry needed.

Schedule and attendance visibility for center managers

See which educators are on shift, who is on leave and which rooms need cover — without spreadsheets or phone calls.

Today's attendance

Mila's Moonshine

Mon 11 May

5 staff rostered

Jamie M.

Clocked in 9:02 AM

Clocked in

Sam R.

Break since 12:30 PM

On break

Kim L.

Rostered 9:00 AM

Late

Tom P.

Rostered 10:00 AM

Not clocked in

Alex L.

2:00 PM – 6:00 PM shift

Clocked in
Review attendance Open timesheets →

Key features used in this industry

Scheduling software

Build educator schedules by room, year group or area.

Time and attendance

See which educators are on shift across your center in real time.

Leave management

Manage leave requests so they show on the schedule before you publish.

Shift swaps and offers

Fill educator absences by offering shifts to available relief staff.

Timesheet software

Review and approve educator timesheets before they go to payroll.

Payroll integrations

Export approved timesheets to Xero with pay items mapped.

Common questions for childcare operators

Yes. Urhere helps childcare center directors and administrators manage educator schedules, attendance and timesheets. It works for single centres and for providers with multiple locations.
Urhere gives managers real-time visibility over who has clocked in and which rooms are staffed. This supports ratio management by showing the current on-site picture clearly.
Educators can clock in from the Urhere mobile app on their own phone, or from a shared tablet set up as a kiosk at the center.
Yes. If you operate more than one childcare center, Urhere supports multiple locations from a single account. Schedules and timesheets are managed per location.
When an educator is unavailable, managers can see the uncovered shift and offer it to available relief staff from Urhere. The shift offer goes through the app — staff can accept without the manager calling each person.
Yes. Once timesheets are approved in Urhere, you can export directly to Xero Payroll or download a CSV for your payroll system. Hours and leave types are already correctly categorised.

One plan. Everything included.

Employee scheduling, time and attendance, timesheets and payroll-ready exports — one simple plan per location. No per-user fees, no add-ons, no lock-in. Try free for 14 days.

Start free trial See all industries